iPad – A Useful Productivity Tool

iPad Productivity

Do you have an iPad? whether you do or not, do you struggle with Productivity anyway? Are you unsure what IT systems you should have in place? Would you like some insight into what may work as an alternative to the traditional systems? This may be the post for you!

Can an iPad or other tablet be productive?

Productivity, a measure of the efficiency of production, can also be referred to as a measure of output from a production process, per unit of input. It is the ratio of what is produced to what is required to produce it. Usually this ratio is in the form of an average, expressing the total output divided by the total input.

Productivity has become quite a buzzword in recent years, and is often referred to in terms of time management, stress management, employee assessment and self-development. It is clear that we can only be as “productive” as we believe, and it is often mistaken for effectiveness, whereas it is merely a measure of efficiency.

Effectiveness vs Efficiency

“Efficiency is doing things right; effectiveness is doing the right things.” Peter Drucker

iPadThis is one of the many reasons that people often fail to be as effective as they intend to. It is more than the WAY we do our daily tasks, be they business or personal based. It has as much to do with HOW we tackle those tasks. With this in mind I began to re-address the value of changing my IT Strategy in terms of doing computer, online and personal tasks (like writing this blogpost).


I had been operating with a laptop and large external screen for working in the office, and then taking said laptop with me as I travelled or worked away from the office (in training for example). However, most of my training is with Microsoft systems, and as I use mainly Apple products, this posed a major problem, which I solved by buying a Netbook to take with me on the days I needed Windows. I had tried virtual PC and VMWare with little success.

It’s amazing what technology throws up for us. With the onset of BootCamp, Tablets and the App Store, my IT systems have been transformed. I now carry an iPad2 (that fits in my handbag), laden with productivity Apps for when I am away from the office, and all of the tools I need to manage my email, calendar, contacts and create documents in a space that I specifically don’t have to secure (the “cloud”).

Major benefits of re-addressing our IT systems

  • man working on laptopWe can move our work to the cloud (or iCloud)
  • We can access email, calendar and contacts through the cloud
  • The cloud can be infinitely safer for smaller businesses
  • The iPad and certain other tablets allow for complete productivity
  • A tablet / phone is far lighter than the lightest notebook
  • We do tasks in shorter spurts than previously, and tablets allow quicker access to apps

Another major breakthrough for me personally was the fact that with an iPad, I can operate only one app at a time. This has completely cut down on having 20 applications open simultaneously, and allows me to focus on one task at a time. So while looking for productivity tools to download, I realised that actually the iPad itself is a supreme productivity tool, in terms of effectiveness.

The only major drawback presently is the small screen of the iPad and lack of a mouse, touchpad or trackpad for speed. However, I do believe there are fantastic external keyboards and docking stations for tablets such as the iPad, so there is always a solution to a challenge 🙂

The Perfect iPad solution?

I have yet to find the perfect solution to allow me work with both Operating Systems, without using a separate machine to the iPad. I have my iMac loaded with both, but that is a desktop machine. The Netbook is still required for presenting Windows based training for now, but also fits in the handbag. However, a Netbook hardrive is limited I will come across problems very soon, I think.

Have you changed the way you manage your IT systems? Please share your suggestions below…